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Why digital process automation is now essential to BPM

The increased speed of application development has made automation in BPM a necessity. Learn about digital process automation and how it can help businesses meet that need.

Attitudes and technologies around business process management have changed, particularly because of industrywide shifts from monolithic, legacy platforms and a tightened relationship between BPM and rapid application development. This shift caused the analyst firm Forrester to coin the term digital process automation as a way to describe the suite of capabilities that will be essential to any BPM strategy going forward. And according to experts, two technology developments -- robotic process automation and AI -- will play a critical role in the future of BPM.

Changing attitudes toward BPM

The term BPM has suffered from the perception that it inhibits innovation, according to Rob Koplowitz, senior analyst with Forrester. This is a characteristic that cannot survive in a time where rapid software deployment has become a priority for many businesses, he said, and this has pushed Forrester to create new terminology around BPM.

"Internal-facing and process apps are increasingly being deployed very quickly," Koplowitz explained. "As such, Forrester has adopted the term digital process automation."

Industry experts also believe it is time for enterprise architects to let go of an outdated focus on BPM and focus on business value instead.

"Cloud, SOA [service-oriented architecture] and other software services should not be based on BPM, but [rather on] capabilities," said William Ulrich, president of TSG, an IT consultancy. "This is a consensus view among leading architects. If you keep using BPM to drive cloud strategy [or] AI, you will [hit a] dead end."

One of these key capabilities is automation, which is where robotic process automation (RPA) and AI step into the BPM picture.

The promise of RPA                                        

RPA is emerging as a strong BPM technology, according to Paul Gaynor, partner at PwC. In fact, RPA resembles the screen-scrapers developers used many years ago, he said.

"We have moved beyond the simplistic nature of process toward using a higher degree of automation," Gaynor said.

Part of the interest in RPA stems from the need for enterprises to keep up with new regulations and government mandates, Gaynor explained. As a result, enterprises are looking at how to both limit human intervention and address those regulatory requirements.

"We see robotic process automation and the term bots as the precursor to the landscape of intelligent process automation," he explained.

In the short run, bots have tremendous promise, Gaynor said, because they can enable enterprises to create an integration tier between legacy apps and new cloud services.

RPA and cloud integration

Gaynor said that the cloud also plays a large role for organizations that want to increase agility, unlock data and get the data into an environment that enables more predictability, both from a usability and cost perspective.

"The cloud offers an intelligence layer that allows big data scans to take place at a more achievable compute cost," he said.

RPA can help companies automate many existing processes, Gaynor explained. RPA can also make it easier to implement integration patterns that are not always baked into more modern cloud applications. Many enterprise business processes depend on providing stakeholders the right answers at the right time, he added, and RPA can help organizations get answers faster.

"Enterprises have a set of stakeholders that includes employees, customers and regulators looking for an answer," Gaynor said. "The faster you can provide that answer, the better the experience you can provide them."

AI drives digital processes

Another trend that industry experts say will shape the BPM market in the coming year is the development and implementation of AI software. This technology enables organizations to automate more of their business processes and improve the efficiency of their organizations, according to Jeff Kaplan, managing director at THINKstrategies, an IT consultancy.

"Ironically, the biggest challenge facing organizations will be developing and implementing the right AI and machine learning solutions to achieve their corporate objectives," Kaplan said. "Therefore, enterprise architects will be key players in overcoming these challenges and enabling their organizations to capitalize on the latest AI and machine learning innovations."

There is also increased interest in new interfaces, such as voice, for interacting with processes, Forrester's Koplowitz said. In some instances, this could be a matter of convenience, such as a user updating an address through a device like Alexa.

"The more interesting use cases involve new work patterns as with a field salesperson accessing critical content through a voice interface, delivered to a screen device, without the need to stop working with his or her hands to drive the screen," Koplowitz said.

Organizations can also use AI to improve application development workflows, Koplowitz explained.

"The last major pattern we've researched is the application of the AI to optimize the performance of the application itself," he said. "For example, rather than just applying analytics to a process, could the system start to determine root causes of issues and adjust accordingly?"

This was last published in July 2018

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